Cleaning isn’t just for homes. You can also purge and reorganize your workspace. Research shows that clutter can decrease productivity. The time spent looking for misplaced materials can ultimately affect a company’s bottom line. Here are some guidelines to create and maintain an efficient and organized office.
1. Enforce a “one-touch” rule: Touch each document and email only once. Read it, answer it and then file it in a manila or electronic folder, or delete it.
2. Minimize distractions: Avoid cluttering a desk with tons of pictures and other distractions. Maximize space by using empty walls for bookshelves or wall units.
3. Label storage for easy navigation: Use a label maker such as the Brother P-touch PT-P700 ($79.99) to create legible and durable labels to locate materials in a hurry.
4. Digitize documents: Consider a standalone scanner to digitally store receipts, business cards and records in the cloud for easy access.
5. Keep what you need within reach: Store working essentials—pens, pencils, staplers and tape dispensers—close by your side.
6. Organize in your free time: Slow day at the office? Use that time to straighten your workspace.